We’re in the era of the information society. Everything that has got to do with the information, whether these are documents, photos, videos, and other media types, sharing them may be vital when the situation calls for it. Let’s say that you are running a small business. One of the keys to a successful business endeavor is data and information.
For instance, you plan to share a relatively huge file with your business partner. Email may not necessarily be able to handle that much data. You will likely need to sign up for online storage that may help you in storing the file. That takes too much work. Add it to the fact that choosing a suitable one may be a tough nut to crack. We’ve got three steps that may help you in easing document sharing and work collaboration!
Share your documents online
Given how fast the internet and the web works, you don’t have to wait for so long for your teammate’s work. Not sure how? Just share documents online! You can do it in many ways. Every method is practically laid out in front of you as it only takes a few clicks on your browser. You may try these kinds of tools to share your documents online.
- Online storage
- Messenger apps
- Document sharing sites
You may be familiar with using email to send files to your colleagues. It also wouldn’t be news for you that there’s always a data cap or limit in terms of file size. It’s utterly annoying when a prompt pops up in front of you, saying that they don’t support such big files. We could say the same for messenger apps like Facebook Messenger. Now, let’s talk about document-sharing sites since they may be novel to you.
GogoPDF’s document-sharing tool
One of the top sites on the web is GogoPDF when it comes to PDFs and document sharing. Such sites specialize in handling the sharing of big files. What a huge boon for you since it means that sending large files to other people is made possible and even more accessible! Given how many users patronize GogoPDF it is safe to say that it is unparalleled when it comes to security, efficiency, and convenience.
How to use GogoPDF’s document sharing tool
- Visit GogoPDF.
- Upload your chosen document to the site.
- Click Share File.
- Email the download link together with your message, and send it to your supposed recipient.
- Recommend GogoPDF to other people!
The file size limit of GogoPDF is 5 GB. Though it may seem small to others, it is still better considering that email has a much smaller limit. You can access GogoPDF anytime, anywhere on any device connected to the internet. Rest assured that with its strong SSL encryption, your files are absolutely safe.
Synchronize your work in real-time
Let’s say that you have solved the problem of sharing files with your people. What comes next is synchronizing the data and information at hand. There may be parts of the work that you are unaware of. Having an outdated copy may be a tricky problem. Fortunately, many tools on the web and software applications support real-time work collaboration in typing documents. Here are some popular tools to use.
- Microsoft 365
- Google Docs
- SharePoint
Of course, the choices don’t end with them, though the others are maybe a little too novel for you. They might also be a bit complicated to use. After all, it’s human nature to want things to be more accessible, right? With your files in sync, it is a guarantee that your information is updated all time.
Communication is key
Nothing can replace communication in the context of collaboration, whether it is verbal or nonverbal. Of course, in today’s setting, where we are in our homes due to the COVID-19 pandemic, verbal communication is necessary. Properly reaching out to your teammates is crucial to make sense of the word “collaboration.”
Perhaps you might think that messaging and online messenger apps suffice for proper communication. The problem here is that your messages might mix up with your work-related matters. It is also a little hard to sort them out. There are many tools that you can use to facilitate proper communication easily. You may try these out and check if they suit your and your team’s taste.
- Microsoft Teams
- Slack
- Asana
- Skype or Skype for Business
- Monday.com
Each one has its pros and cons, but the decision lies in your hands. Make sure to choose wisely!
What benefits would I get if I do these three simple tricks?
Clear communication. One advantage is that it clears up misunderstandings and improves communication. Since you are working together with others, your team can deliver comments and insights faster.
Less work time. You don’t have to wait long if you do the work online. You can do it almost anytime since the internet is just there. Save time from long meetings and email. If you have resolved issues on the spot, then there’s less work to do, right?
Productivity increases. People work from different places in the situation now. Most of them work at home to stay safe. These tricks will be like fish on the water in this type of situation. No matter where your team members are, they can work as long as they have an internet connection.
Less money spent. Think like this. Increasing productivity means having fewer hours of work, which means less money to pay!
Final thoughts
Indeed, our technology is so advanced that sharing document files is just a matter of clicking with your mouse a few times. Imagine being able to share large files up to 5 gigabytes with GogoPDF! It’s convenient, isn’t it? With the problem of sharing huge files solved, you are one step ahead of making your team’s work collaboration easier.
Besides sharing your documents online, remember that synchronizing your files and communicating with your teammates is crucial. After all, only by keeping them in check will you have a smoother work ambiance. Try these three tricks now with your team and see if they work!
